We recognize
that the privacy of your personal information is important to
you, and it is important to us here at AllScribe. To demonstrate
our commitment to the privacy of your personal information, we
have developed this privacy policy ("Privacy Policy"),
which discloses AllScribe's collection, use, and disclosure practices
with respect to personal information collected through our web
site at www.AllScribe.com (including both our public web site
and the web site reserved for registered users - the "Restricted
Web Site").
This Privacy
Policy notifies you of:
1. What personally identifiable information of yours or third
party personally identification is collected from you through
the web site;
2. The organization collecting the information;
3. How the information is used and with whom it is shared;
4. What choices are available to you regarding collection, use
and distribution of the information;
5. How you can correct or update any inaccuracies in the information;
6. The kind of security procedures that are in place to protect
the loss, misuse or alteration of information under AllScribe's
control; and
7. How AllScribe can amend the Privacy Policy.
"Personally
identifiable information," or "personal information"
is information that would allow someone to identify or contact
you, including, for example, your full name, address, telephone
number or email address. Personal information does not include
aggregated information that, by itself, does not permit the identification
of individuals.
(1) What Personally
Identifiable Information Is Collected.
(a) Information collected on the AllScribe public web site: Visitors
to the AllScribe public web site at www.AllScribe.com may chose
to contact AllScribe to obtain additional information about AllScribe
or its services. If a visitor voluntarily contacts AllScribe,
AllScribe may collect the visitor's name, email address, and any
other personal information provided by the visitor (such as address,
company, phone number) ("Visitor Information"). We may
also collect personal information from visitors at other points
on our web site that state that personal information is being
collected.
(b) Information
collected in connection with the AllScribe Restricted Web Site:
To participate in AllScribe's internet-enabled transcription services
through the Restricted Web Site, you must execute the AllScribe
Transcription Services Agreement and complete our Service Registration
Profile. As part of this registration process, we ask that you
provide us with certain information, including your name, email
address, credit card number, fax number, occupational specialty,
and telephone number, as well as your business name, business
address, tax identification number and any Authorized Provider
Designees, as that term is defined in the AllScribe Transcription
Services Agreement (collectively, "Registrant Information").
In addition, through your use of the Restricted Web Site, we obtain
certain personal information about your patients ("Patient
Information"); however, we only obtain that Patient Information
that you provide to us in your recorded dictations.
(2) Who Collects the Information. AllScribe, Inc. owns and operates
the web site at www.AllScribe.com, and AllScribe, Inc. owns and
collects the personal information we collect through this site.
Our mailing address is AllScribe, Inc.,7088 Stonecreek Drive Plainfield,
IN 46168, and our Client Services email address is info@AllScribe.com.
(3) How We
Use the Information We Collect From You and With Whom We Share
It. We use the personal information we collect to help us provide
you with the AllScribe services. In particular, we use the Visitor
Information to respond to your requests or inquiries. We use the
Registrant Information to fulfill your transcription and electronic
storage requests; bill you for the AllScribe services; administer
and maintain our Restricted Web Site and related services; and
correspond with you about our AllScribe services and offerings
and your use of the AllScribe services.
In order to
provide these services, we may disclose the Patient Information
and certain Registrant Information (the physician's name only)
to third parties to perform the transcription. In addition, we
may share certain other Registrant Information with third parties
that help us in administering and delivering the AllScribe services.
For example, we share your credit card information with a third-party
credit card processing company. However, none of the third parties
with whom we share Registrant or Patient Information are permitted
to use such information for any purpose other than to fulfill
the specific service or transaction. We may also disclose the
Patient and Registrant Information with third parties in the context
of a merger, acquisition, or sale of substantially all of our
assets to such third party; however, we will provide you with
notice prior to such disclosure.
We may also
use and disclose to third parties aggregated Registrant and Patient
Information for a variety of purposes, including operating and
enhancing our services, promoting our AllScribe services, and
developing new partnerships and advertisers. Such aggregated information
does not include personally-identifiable information. We reserve
the right to use and disclose this aggregated information for
any purpose.
(4) Controlling
the Collection, Use and Distribution of Your Information. You
can control the content of the personal information we have collected
from you by following the instructions stated below in section
5.
Although the
privacy of the personal information you provide to us is very
important to us, due to the existing legal regulatory and security
environment, we cannot fully ensure that this personal information
will not be disclosed to additional third parties other than those
disclosed in this Privacy Policy. For example, we may be forced
to disclose information to the government or third parties under
certain circumstances, or third parties may unlawfully intercept
or access transmissions or private communications. Additionally,
in the unlikely event we need to investigate or resolve possible
problems or inquiries, we can (and you authorize us to do so)
disclose any information about you to private entities, law enforcement
or other government officials as we, in our sole discretion, believe
necessary or appropriate.
(5) Correcting
and Updating Your Personal Information; Closing your Account.
(a) If we maintain your Visitor Information, you can access, update
or modify it by sending an email to echart@AllScribe.com. However,
for verification and security purposes, before we allow you to
access or update your Visitor Information, you must provide us
with all forms of personal information that you seek to access
or update. You can access, update, or modify your Service Registration
Profile using the procedures made available on the AllScribe Restricted
Web Site. However, even if you change some personal information,
the original information may still be stored on other databases
(including those kept for archival purposes).
(b) With respect
to Patient Information that you have provided to us, we do not
maintain a separate database of this information, but such information
is contained in the transcribed documents that we make available
through the Restricted Web Site. Through the Restricted Web Site,
you can access, update or delete the personal information in these
transcribed documents in accordance with the terms set forth in
the AllScribe Transcription Services Agreement.
(c) If you
want to close your account and no longer receive AllScribe services,
you may do so in accordance with the procedures set forth in the
AllScribe Transcription Services Agreement.
(6) Our Security Procedures. We have established and maintain
reasonable security procedures to protect the confidentiality,
security and integrity of your personal information and the Patient
Information. We use Secure Socket Layers, encryption, and firewalls
to protect the security of your personal and credit card information;
the servers on which personal information is stored are kept in
a secure environment; and we implement off-line efforts to further
protect this personal information, including limiting employee
access to such information and updating our employees regarding
our security practices and privacy policies. However, please recognize
that "perfect security" does not exist on the Internet.
(7) Changes
to this Policy. AllScribe may amend or change this Privacy Policy
at any time. We will post any revisions to this policy on our
web site at www.AllScribe.com, so that you are aware of these
changes. Any visitor or registered user who provides additional
personal information after these changes are posted will be deemed
to have accepted the revised policy. If we decide to use the personal
information you provided in a manner different from that stated
at the time we collected it, we will send you an email notifying
you of such changes and giving you the choice of whether to allow
us to use the information you provided in this different way.
Without such consent, we will use personal information in accordance
with the privacy policy under which it was collected.
